Print
SOCC 2021 FINAL SUBMISSION GUIDELINES
(ACCEPTED PAPERS/POSTERS ONLY)

Final camera-ready papers due: August, 15, 2021.

Thank you for your contribution to SOCC 2020. Please follow the instructions to prepare and submit your papers.

Since SOCC 2021 will be hybrid, in this document, phrases like “present at the conference” means:

In-person attendance in Las Vegas, NV:
(1) presentation slides must be submitted by Sept. 10, 2021
(2) an author must show up at the conference venue, at session where the paper is scheduled.

Virtual attendance:
(1) a pre-recorded presentation must be submitted by Sept. 10, 2021 (detailed preparation and submission instruction will be posted soon), and
(2) an author must show up at the session where the paper is scheduled

GENERAL INSTRUCTIONS

All papers must be in English, and submitted in PDF format through EDAS.
Please comply with the following guidelines.  In certain cases, non-compliance may lead to paper rejection. Additional details can be found in the IEEE Manuscript Templates for Conference Proceedings.

Regular Papers, Poster Papers:

Design Track Papers:

Ph.D. Forum:

Each Regular, Poster, or Design Track paper is required to have at least one paid registration at "Presenting Author" (member or non-member), undiscounted (= non-student / non-"IEEE Life Member") rate through EDAS from one of the authors by July 31, 2021 (Registration type: "Presenting Author", FCPI or FCPN) The presenter of a paper must be a registered author of that paper. Accepted and presented Regular, Poster, and Design Track (approval pending) papers will be published in IEEE SOCC 2021 Conference Proceedings and submitted to IEEE Xplore®.

For "Ph.D. forum" papers, the student’s registration fee will be waived unless he/she is the "Presenting Author" for a regular, poster, or design track paper.

For authors with multiple accepted papers, one presenting Author registration is valid for up to 2 papers. Student or IEEE Life Member registration will not be counted towards this requirement.

NO-SHOW POLICY

Papers that are accepted must be presented at the conference, either by the authors themselves, or via proxy. In case a paper is not presented at the conference, it shall be deemed a “no-show.” No-shows will be removed from post-conference distribution and will not be available on IEEE Xplore® or other public-access IEEE forums.

PDF PREPARATION

For Regular and Poster Papers, all accepted manuscripts will be published in IEEE Xplore® and therefore must meet certain publication standards. Although Design Track papers will not be published in IEEE Xplore they should meet the same standards as regular papers.

Minimum requirements:

Each PDF for IEEE Xplore® must have all of these characteristics.

  1. Be PDF 1.4 (Acrobat 5) or later but not Acrobat 9.
  2. Must be created with a PDF distiller. Scanning is not permitted.
  3. Embeds or subsets all fonts. Doing so helps makes sure that the mathematics appears as intended and improves text searching in the PDF. Please note some TrueType fonts have a setting added by the font designer that prevents the font from being embedded and should be avoided.
  4. Does not have a password or other security settings.
  5. Does not contain any bookmarks or links.
  6. Does not contain crop marks, registration marks, date stamp, time stamp, page numbers, or any other mark that does not appear in the official version of the publication.
  7. Does not contain any PostScript that overrides the settings file.
  8. Does not use PDF attachments.
  9. Does not consist of a PDF Package or Merged PDF, a PDF 1.7 (Acrobat 8) feature.

PDF SUBMISSION

Before you submit your final PDF, it is mandatory to use IEEE PDF eXpress to have it checked for compliance with the above specification.
Note that the IEEE PDF eXpress site for SOCC 2021 is not accepting any submissions after August 6, 2021, so make sure to check your PDF by this date.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEEXplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

Steps for submission:

  1. Create your manuscript(s)
  2. Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.)
  3. Create IEEE PDF eXpress account. If you already have an account, use the same email and password that was used for previous conferences. Verify that your contact information is valid.
    Conference ID is 52499X

    Click here to enter:PDFeXpress mainNew
  4. Upload source file(s) for conversion; and/or PDF(s) for checking
  5. Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support. For instructions see “Using IEEE PDF eXpress.”
  6. If your paper has passed the check, you will receive an email stating so.
  7. Upload the final, camera-ready version of your paper (certified by IEEE PDF eXpress) to EDAS. 
    1. Login to EDAS:  http://www.edas.info/
    2. Click on “upload” beside your paper.  On the next page, click on “upload or fill out copyright form” hyperlink at the bottom of the page.  This redirects you to the IEEE eCopyright website.
    3. Proceed to the IEEE eCopyright site, answer the questions, complete the form, and “submit”.
    4. Return to EDAS (a copyright symbol – © – should now appear next to the paper title).
    5. Click on “upload” beside your paper.
    6. Check the box acknowledging the IEEE policy on plagiarism.
    7. Click browse and navigate to the PDF file processed by IEEE PDF eXpress that you saved on your computer.
    8. Click “submit”.
    9. Verify that the PDF in EDAS is the file that was uploaded.

Only after you have registered and paid you may request and download an invitation letter for your visa application.

Note: You can only upload your final manuscript if you successfully made the payment AND signed the eCopyright form. In order to double check these, click on your paper title and review the details. Your paper should show the status “Registered and Paid” and your copyright form “Regular copyright, date signed”.